Position Summary:

Manage end-to-end strategy, contracting, planning, and execution for business meetings, conferences, and special events for the National Association of REALTORS® (NAR). This role ensures seamless collaboration across internal stakeholders and external partners to deliver high-quality, cost-effective, and strategically aligned member experiences.

Responsibilities include hotel and facility contracting, site selection, meeting logistics, budget oversight, vendor management, risk mitigation, and on-site execution for multiple meetings annually.

Duties and Responsibilities:

Meeting Planning & Event Management

• Manage planning and execution of assigned business meetings, conferences, and events in alignment with NAR objectives
• Manage meetings primarily within hotel environments with full operational oversight
• Partner with internal stakeholders to translate business objectives into executable meeting plans
• Oversee meetings from contract execution through on-site delivery and post-event recap
• Assess and manage room block and meeting space requirements based on meeting history and attendee behavior
• Develop and maintain meeting documentation, including specifications, resumes, function sheets, and BEOs
• Support on-site execution and contribute to post-event evaluations

Financial Management,  P&L Ownership

• Develop, manage, and monitor meeting budgets
• Forecast event expenses and track financial performance against projections
• Review, reconcile, and approve invoices and final billing

Vendor & Contract Management

• Negotiate hotel and facility contracts to ensure favorable terms and cost efficiency
• Lead site selection and RFP processes
• Manage vendor relationships, including audiovisual, transportation, and destination management companies (DMCs)
• Enforce contract compliance and service-level agreements

Qualifications:

• 5+ years of experience in meetings and conference management
• Proven experience negotiating hotel and vendor contracts
• Strong financial acumen with demonstrated project management skills
• Proficiency with event technology platforms and Microsoft Office

NAR provides comprehensive benefits including health/dental/vision insurance.
NAR is on a hybrid schedule and in the office 3 days a week.

Organizational Overview:

The National Association of REALTORS® (NAR) is a team of professionals dedicated to providing world-class service to approximately 1.5 million REALTORS® working in the United States and around the world. The real estate industry is fast-paced and fast-changing--each year, our members participate in the sale, lease, and management of real estate. As in every industry, our members’ value proposition is constantly being challenged by innovation.

It is our mission to empower REALTORS® as they preserve, protect and advance the right to real property for all. We cannot do that without the ideas, passion, and commitment from our talented employees. As our greatest assets, employees are offered their pick of competitive benefits/perks and flexible work options.